This post is intended for the organisation and coordination of collective emails between the community and The Architect
Who are the Heralds?
The Heralds (also dubbed @ProjectSkyHeralds by the NMSCord legendary mods) are a group of operators co-ordinating the Wasperator group email for organised contact with @the_architect.
Included in this group are: @Gumsk @sheralmyst @ThatBomberBoi @vector_cmdr @Rusty @Vau1t
Wasperator Group Email - Standard Operating Procedure
1. Gathering and Filtering
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Whether the community needs to or should email Archie may arise organically in operator discussion of certain events or crises.
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In these cases where operators want to reach out, a Herald or operator may suggest that we need to email The Architect as a collective.
A distinction is made here between Urgent and Non-urgent topics.
Urgent
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Needing communication within minutes. For example: when the virus was first observed.
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The operators and/or Heralds involved in the moment are best placed to decide whether a subject is urgent or not.
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If a subject is urgent, it can be sent to the Architect by any active operator available at the time - do not feel obliged to wait on formalities if you have something time sensitive.
Non-urgent
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Topics that are less time critical and may have had some community discussion of what to send or what action to take.
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For example when the community was deciding the strategy and targets to select to stop the virus
2. Communicating to The Architect
Urgent topics
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Emails on urgent topics can be sent by any operator, and should be followed up with an email from the heralds (if and when they available) to direct The Architect’s attention.
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Email subject:
URGENT: FAO THE ARCHITECT: [subject] -
Email body: Include a summary of the issue, include links to relevant discussion points in ETARC or NMScord, citing the operator(s) involved.
Non-urgent topics
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Operators may choose to independently email Archie from time to time with non-urgent topics.
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Heralds or operators may also suggest a collective email to the architect as discussed in 1. above.
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Email subject:
FAO The Architect: [subject] -
Email body: Include a summary of the query or solution, include links to relevant discussion points or community alignment in ETARC or NMScord.
3. Gatekeeping
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Urgent topics do not require a consensus.
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Non-urgent topics most likely would require a poll of operator suggestions and views to decide what to send, if sending via the Wasperators group email.
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Clarification: If there is “no time” to wait for a poll or for a Herald to be available, then it is an urgent topic.
4. Conflict Resolution
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There may arise occasions where there is disagreement between consensus views between the ETARC and NMSCord communities.
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The Heralds active at the time will try to mediate and reach a consensus on what and whether to email.
5. Reporting Back
Emails sent via the Wasperators group email to Archie and the replies should be shared at the following:
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NMScord project-skyscraper channel
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NMScord project-sky-beacon channel
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The ETARC thread below
Addendum
@the_architect please reply all to include the Wasperators’ group email when you are replying to these emails, it helps us all stay up to date and provide coverage across time zones.
emoji as a prefix to the topic title
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